1. Introduction
These Terms and Conditions, along with any referenced documents, including invoices (collectively, the "Agreement"), form a legally binding contract between Hamlin Studios Ltd, a company registered in England and Wales with company number 13223306 ("Company"), and the individual or entity engaging the Company for services ("Client"). Together, they are referred to as the "Parties" and individually as a "Party."
By engaging the Company, the Client accepts this Agreement through any of the following actions:
(a) Signing and returning this Agreement;
(b) Confirming acceptance via email or the Company’s website;
(c) Instructing the Company (orally or in writing) to proceed with services; or
(d) Making full or partial payment of the deposit or fees.
2. Engagement of Company
2.1 Services
The Company agrees to provide photography and videography services as outlined in the invoice ("Services"). The Company will create deliverables from images captured during the Services ("Work Product"). “Images” include, but are not limited to, photographic materials—whether still or moving—delivered in any analogue, optical, electronic, magnetic, digital, or other media format.
2.2 Exclusivity
The Client acknowledges that the Company will be the exclusive provider of the Services unless otherwise agreed in writing.
3. Fees and Payment
3.1 Fees
The Client shall pay the Company fees as detailed in the invoice ("Fees"), along with any applicable taxes and reimbursable expenses.
Deposit: 50% of Fees due upon signing.
Final Payment: Due 72 hours or less before the production date.
Additional Services: such as extra filming OR revisions are charged at £50/hr unless otherwise agreed in writing.
3.2 Deposit
The deposit is non-refundable and compensates the Company for reserving time and turning down other projects. The deposit is credited toward the total Fees.
3.3 Invoicing & Late Payments
The Company will issue an invoice before or at the time of engagement. Late payments are subject to 4% interest above the Bank of England base rate, calculated daily. The Client agrees that final invoices may be adjusted to reflect actual expenses incurred.
4. Client Responsibilities
4.1 Permissions & Consents
The Client must obtain all necessary permissions for the Services, including venue access and participant consent.
4.2 Travel & Expenses
The Client is responsible for covering travel and related expenses incurred outside of London.
4.3 Liability Waiver
The Client waives all claims related to the Company's use of Images. The Client (and participants) also waive Moral Rights in the Work Product, as defined by the Copyright, Designs and Patents Act 1988.
5. Company Responsibilities
5.1 Equipment & Conduct
The Company will provide all required photography equipment and ensure the Services meet industry standards.
5.2 Staff & Safety
The Company’s personnel will comply with the Client’s reasonable safety and security directions at event locations.
6. Artistic Release
6.1 Creative Control
The Client acknowledges that the Company’s work will reflect its signature style. Creative differences are not grounds for termination or refund.
7. Termination & Cancellation
7.1 Term
This Agreement remains in effect until all Fees are paid and the final Work Product is delivered.
7.2 Cancellation & Rescheduling
The Client may cancel or reschedule with at least 72 hours' written notice.
Cancellations with insufficient notice forfeit the full Fees.
With proper notice, only the deposit is non-refundable, and any additional Fees (minus expenses) may be refunded.
If the Company cannot perform the Services, a replacement photographer may be assigned. If no suitable replacement is found, the Client will receive a full refund.